Government audits can be stressful, time-consuming, and expensive. For many business owners, the audit process can feel like a necessary evil that they simply have to endure with no support in sight. But what if there was a better way? What if you could take control of your company’s document compliance and pass your next audit with ease? Why today’s processes just don’t work?
Four Steps to get your company Compliant and Audit Ready.
Step 1: To start, create a list of all the documents you need to collect and then begin reaching out to your employees to collect all the missing documents. Many companies use “office boys” to constantly reach out to the employees to gather these documents. This can be a heavily manual process for both your employees and the HR department, but it is necessary in order to be compliant. The easiest, and most efficient (and least expensive) way to collect these documents is to utilize a system that keeps track and automates the collection of these manual tasks.
Step 2: Once you have ALL the documents you need to store these files in the correct place and have administrative access to them whenever needed. Many companies use file cabinets, which isn’t ideal, or store these documents in the “cloud” so that they can retrieve them when needed. Congratulations if you made it here. This is a great second step, but how do you know what is really there, what is missing and if it is you have the latest file? Unfortunately, you don’t. Companies looking to cut cost, and time utilizing simple systems that not only store the documents but provide visibility into what documents by person is proper, what is missing and/or expiring.
Step 3: Ensuring you’re compliant isn’t just one and done thing. As you onboard new employees, documents expire or you just simply need to gather new documents from your employees you need to repeat steps one and two all over again. Your HR department must be ready and constantly checking calendars to know when to collect any expiring documents or uncollected previous documents. Since these tasks continue to happen, the best case scenario for the company is to set up a solution that automates all these tasks which ensures a) they get done b) employees can focus on growing the business versus burdened with tasks.
Step 4: Here comes the auditor. Now what? If you have followed steps 1-3 all your documents will be organized and easily provided to your auditor. If you’re utilizing a manual process you’ll need to double check each person and file and chase down any missing documents. If you’ve implemented an automated solution, you’ll be able to quickly see the compliance, automate the requesting and consumption of documents and easily provide the auditor a packet of all the documents needed…which just the click of a button. How do you know you have all the documents? By implementing a compliance solution, HR is always in the know and owners have peace of mind that the job is being done right.
It is highly encouraged companies adapt easy-to-use solutions for their employees and document compliance. These systems not only reduce fines and keep the government off your back, they alleviate stress for your departments, and keep your business running efficiently saving businesses both human and financial and keep the government off your back.
About DocGuru- DocGuru makes your document compliance a breeze with a simple, automated solution, specific for the Indian market, that keeps your company compliant, reduces vast inefficiencies, and keeps more more in your pocket and out of the auditor’s.
| Task | Today | DocGuru |
|---|---|---|
| Collecting Documents | Manual | Automated |
| Documents for Audits | Missing | Up-to-date and always aware |
| Document Storage | Random- or a better term | Audit ready and specific to the person and file |
| Follow-up | Manual | Automated |
| Collecting Expired Documents | Manual and time consuming | Automated, system sends alerts to retrieve correct file |
| Audits | Files are misplaced and incorrect | Simple audit workflow pulls needed documents for you |
| Visability | None | You’re always in the know- Compliance Dashboard and weekly reports |
DocGuru is a powerful document compliance tool that can help your business stay organized, save time and money, and pass your next audit with flying colors. Here’s how it works:
Automated Document Collection and Organization
One of the biggest challenges of document compliance is collecting and organizing all of the necessary paperwork. With DocGuru, that process is automated. Our software integrates with your existing systems to collect all of the necessary documents and organize them in a way that makes sense for your business. That means no more manual data entry, no more lost documents, and no more scrambling to find what you need when the auditor comes knocking.
Real-Time Monitoring and Alerts
DocGuru doesn’t just collect and organize your documents – it also monitors them in real-time to ensure that you are always in compliance. Our software tracks deadlines, alerts you to missing documents, and ensures that everything is up-to-date and accurate. That means you can focus on running your business, knowing that your compliance is always in check.
Customizable Audit Packages
Every business is different, and every audit is different. That’s why DocGuru allows you to create customized audit packages that are tailored to your specific needs. Whether you need to provide documents for a specific audit or just want to stay prepared for whatever comes your way, DocGuru has you covered.
Pass Your Audit with Flying Colors
When the auditor arrives, you’ll be ready. With DocGuru, you’ll have all of the necessary documents at your fingertips and the peace of mind that comes with knowing that everything is in order. You’ll be able to answer questions confidently and accurately, and you’ll be well-positioned to pass your audit with flying colors.
Save Time and Money
DocGuru isn’t just a compliance tool – it’s also a time and money saver. By automating your document collection and organization, you’ll save hours of valuable time each week. And by ensuring that your compliance is always up-to-date, you’ll avoid costly fines and penalties that can eat into your bottom line. In fact, many of our customers save more than 90% on their compliance costs after switching to DocGuru.
In conclusion, passing a government audit can be a stressful and expensive process for any business owner. But with DocGuru, you can take control of your compliance and pass your next audit with ease. Our software automates document collection and organization, provides real-time monitoring and alerts, allows for customizable audit packages, and saves you time and money. Say goodbye to the headaches of compliance and say hello to the peace of mind that comes with using DocGuru. Subscribe today and start seeing the benefits for yourself!
